Visa Recommendation

It is recommended that authors who need a VISA to attend OIC 2025 submit their paper summaries by 16 December 2024. For accepted papers, author notification letters will be sent before 01 January 2025, enabling these authors to apply for their VISA in a timely fashion. Visit the Visa information page.

The Professional Value of Presenting

Presenting at an Optica Meeting is a mark of professional excellence. All paper submissions are carefully peer-reviewed to ensure a high-quality program on emerging topics. As a presenter, you will participate in a strong technical program that includes other distinguished experts. Your audience will be comprised of colleagues, industry leaders and potential collaborators.

In addition, accepted and presented papers are published on the Society’s publishing platform, which extends the impact of your work long after the meeting ends. Optica Publishing Group further supports the visibility of your paper by indexing in Ei Compendex, Scopus and Google Scholar.

Student Recognitions

All students benefit from presenting their research at an Optica Meeting – providing you the opportunity to get your work and your name in front of an international, esteemed audience. As you prepare to make your first career decision, building professional relationships and showcasing recognitions are key differentiators for success.

Student Paper Prize
Funding supplied by Optica Events.

Many Optica Topical Meetings recognize the excellent work of student researchers through the awarding of student paper prizes. The committee will select three to four finalists — all of whom will be recognized on this website. The prize recipient(s) will receive a free registration toward a future Optica Meeting.    

Requirements

35-word Abstract: Your abstract should be a brief summary of your paper topic. If your paper is accepted, your 35-word abstract will be included in the online schedule. Note that the same abstract should be included in the 3-page summary as highlighted in the style guide.

3-page Summary: All contributed authors are required to submit a final summary of their work for publication in the Technical Digest, via Optica Publishing Group's platform Style guides are provided in a variety of different formats to support authors’ needs. Optica style guides are formatted for 2-page papers. Please note that OIC papers are three pages. All PDF submissions MUST contain the following items in order to be published:

1. Complete title
2. Complete listing of all authors and their affiliations
3. Self-contained abstract, limited to 35-words (indexers such as Google Scholar will not index papers that do not contain abstracts)
4. Appropriate copyright statement following the abstract. By default, the copyright statement will appear as 2025 The Author(s). If needed, the default statement can be suppressed by use of the {abstract*} environment.
5. Permission and attribution for any trademarked or copyright images. Note that images of people or images owned or trademarked by other entities (including, for example, well-known logos or cartoon characters) will require official written permission.

IMPORTANT! Please embed all fonts; use standard fonts when possible. Problems may occur if non-English font packages (for example, Japanese, Korean or Chinese fonts, etc.) are used in the body of your paper summary, as well as in all figures and tables. Characters in these fonts cannot be seen by reviewers. In the past, we have had particular trouble with MS-PGothic, MS -Gothic and MS-Mincho.

***Proof your work before submitting. We DO NOT ACCEPT CHANGES OR REVISIONS AFTER THE SUBMISSION DEADLINE .***

Category Selection: Please review the topic categories, and select the area that is appropriate for your work. In addition, you can request that your paper be considered for one of the symposia.

Copyright Agreement: The submission form incorporates an electronic copyright transfer agreement as part of your submission. No additional mailed documentation is required.

Adherence to the instructions for preparation of the abstract and summary is imperative. Failure to complete any of the preceding requirements may result in the rejection of a paper. NO CHANGES OR REVISIONS WILL BE ALLOWED AFTER THE SUBMISSION DEADLINE. Emailed or faxed submissions will not be accommodated.

A complete submission must be submitted via the online submission system in adherence with the style guide and by the published deadline. Do NOT email, fax or mail your paper!

Registration and submission for technical sessions is open to all members of the scientific and technical community. It is incumbent on the authors to obtain appropriate approval to present their work to this international forum.

Presentation Format

A specific approach is employed at the Optica OIC — Optical Interference Coatings Conference, which enables a single linear session of papers rather than parallel sessions. Contributed papers are introduced by their authors with a five-minute oral presentation. After the oral session, each contributed paper is assigned a dedicated time at a poster session aimed toward providing a more in-depth explanation of the paper and to encourage discussion. Poster boards are 4 ft high x 8 ft wide.

Style Guide

Style guides are provided in a variety of different formats to support authors’ needs. Style guides are the same for all Optica-managed meetings. Be sure to confirm page count and paper size requirements for the meeting to which you are submitting. Optica style guides are formatted for 2-page papers. Please note that OIC papers are three pages.

• Download Style Guide (pdf)
• Download Style Guide (Microsoft Word)
• Download LaTex Style Guide (Overleaf)

Please make sure that your paper does not contain non-English font packages (for example, Japanese, Korean or Chinese fonts, etc.) in the body of your paper summary, as well as in all figures and tables. Characters in these fonts cannot be seen by reviewers. In the past, we have had particular trouble with MS-PGothic, MS-Gothic and MS-Mincho.

If you have any questions regarding the paper preparation process, please contact the Optica Technical Papers staff at cstech@optica.org.