Oral and Poster Presenter Information

Oral Presentations

Oral Presentations will be in the Turing Lecture Hall of the IET Savoy Place.

Instructions for speakers:

• Prepare your slides: The Turing Lecture Theatre projection screen has a standard ratio of 16/9, and the exact resolution is 1920 x 1080.
• Remember to reserve 2 – 3 minutes for questions at the end of your presentation.
• Please upload your slides from a flash drive to the shared laptop at the speaker podium in advance of your talk and test them.  The times to upload your slides and check them are: 
• Wednesday, 18 December: 12:00 – 12:30
• Thursday, 19 December: 8:00 – 8:30 and 12:40 – 13:10
• Friday, 20 December: 8:00 – 8:30 and 12:30 – 13:00

Poster Presentations

The poster session at BICOP will be in the Maxwell Library at IET Savoy Place.

There will be two days of posters. All poster presenters have been notified regarding which day they will present. If you are a poster presenter and have questions, please contact bicop@optica.org. 

Day 1: Your poster should be installed between 12:00 and 13:00 on Wednesday, 18 December. It will need to be removed by 14:00 on Thursday, 19 December. 
Day 2: Your poster should be installed before the afternoon coffee break (14:50-15:30) on Thursday, 19 December. It will need to be removed by 15:00 on Friday, 20 December. 

The poster format is A1, which is: width 594 mm x height 841 mm (23.4 inches width x 33.1 inches height). Some guidelines for preparing your poster are given below.

Poster Presentation Guidelines:

This meeting will be held in an in-person format. Presenters are expected to print their posters in advance and post their own posters onsite.  No virtual presentations will be given for this meeting, and there will be no virtual poster gallery. Presenters MUST present onsite in order to be published.   

Please note that poster papers are not supplied with electricity or audiovisual equipment. The following will be provided: a poster board, a card indicating your paper number and push-pins or adhesive tape.

Suggestions:

Posters should be readable by viewers one meter away and display the paper title, authors and affiliations. The content should be clear and understandable without oral explanation. The following guidelines have been prepared to help improve the effectiveness of poster communications.

• Initial Sketch. Try various styles of data presentation to achieve clarity and simplicity.
• Rough Layout. Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster. The rough layout should be full size. Print the title and headlines. Indicate text by horizontal lines. Draw rough graphs and tables. This will give you a good idea of proportions and balance. If you are working with an artist, show the poster layout to your colleagues and ask for comments. This is still an experimental stage.
• Balance. The figures and tables should cover slightly more than 50% of the poster area. If you have only a few illustrations, make them large. Do not omit the text, but keep it brief. The poster should be understandable without oral explanation.
• Simplicity. Resist the temptation to overload the poster. More material may mean less communication. Prepare a headline strip that runs the full width of the poster. Include the title, authors and affiliations on the strip in letters.